Why do you need a collaborative tool? To make it easy to share & exchange information on your team
According to research done by McKinsey, 'we spend 20 percent of our time looking for internal information or tracking down colleagues who can help with specific tasks.'
This means that new employees don’t know how to contribute ideas or who to talk to when they have questions. This means that dispersed teams can find it difficult to get access to the right people they need to get information from, and team members struggle to move projects forward when they don't have easy access to the information they need.
Companies are tackling these problems more and more through cloud-based collaboration technology. This is a unique type of tech thats allows for everyone in the company to share, search and discuss information easily across one platform that centralizes all of the team's most important information.
The benefits of collaborative platforms to organizations
Allows for immediate, real-time feedback from employees
This is especially valuable for dispersed teams and organizations that have employees out on the road interacting with customers, working from home, or spread out across multiple office locations. Sending multiple emails is inefficient when you need to get multiple team members on the same page, or need to update an entire department on changes made to the latest pitch deck. Having an easy-to-use system in place that allows you to update your team on project information or the ongoing status of a customer, saves you both time wasted looking for that same information.
Keeps files stored in one location which can be accessed 24/7 by any team member. This makes it even easier to collaborate around projects.
If there are any changes made on a document a message will be sent to the rest of the team to ensure that they can keep track of the progress of each project. There should be no need to individually inform each team member (and spam their email inbox) about the changes when the software could automatically do it for you.
The issue is that for many teams, this information is still scattered across multiple collaborative tools, versus having a clear location to centralize all of that information. This means that employees waste time at work searching for the right information they need to do their jobs well.
There is also a clear perk over email when it comes to new employees. Joining any new team or project can be daunting, and without a clear onboarding system in place you could end up with employees feeling lost and confused. If they join your team and have a clear, visible history & overview of what has been done, and how the decisions to make those changes were made, joining the team and jumping head first into any given task becomes easier and faster.
Gives your team a social network
Along with keeping track of projects, centralizing and making information more accessible, these platforms can also perform as internal social networks. It’s an easy way to keep the various departments and internal levels within an organization in touch and connected with each other. Whether you use the platform to gather ideas for a new office redesign or share your favorite lunch spots, a good collaborative platform can help create a sense of community on your team and improve your company culture.
Great collaboration software brings different team members together with unique stories and backgrounds. It can easily bring any individual to the workspace so more people can be engaged in the process of ongoing collaboration.
Online collaboration software offers lots of positive impact for your team regardless of the nature of your business. As much as possible, choose the best collaboration software that suits your needs in order to maximize its benefits, increase your team's productivity, and help accelerate your team's speed to innovate and grow.